Organizing Outlook Express Email Folders
I save a lot of the letters in my home Outlook Express folders as I am a Judge and store them for future reference in Outlook Express. One problem, when I want to move some the saved materials (letters etc ) to another part of my computer it takes forever as I have to move or save one letter at a times (open it, go to file then "save as". My hard drive is divided into 3 different sections C, D, E. Is there an easier way or can a full file folder be moved to another part of your hard drive without INDIVIDUALLY having to move each letter in the folder? I have been with you since the beginning and I must say your answers , tips and software offers are the best there are, please keep up the good work....thanking you again.
Our Answer
The first thing we recommend that you do is create sub-folders to organize your email. You can do this easily by right-clicking on your Inbox folder and select "New folder" from the menu which appears. For example you could categorize by date. Call your folder October2006. You can move all the October email into that folder by selecting each email you want to move while holding down the Ctrl key. After you have all the email messages that you want to move highlighted right-click on any of the highlighted items and choose "Move to folder" and choose the "October2004" folder you just created (if you just created it, it should already be selected). You can also categorize by making folders by subjects like "Computer Tips" or "September Cases" etc. You can even create sub-folders by right-clicking the folder you just created, for instance "October 2006" and create a new sub-folder called "Mail From Bob". Using folders and sub-folders is a great way your email is organized so it is easier to work with and find things more quickly. Searching categorized folders with Outlook Express' search feature does not take forever like it does when you search an inbox with thousands of messages in it.
TIP: To make moving messages to a newly created folder easier, you can temporarily (or permanently) sort messages by Date, "From", Size, etc. To do this, Open Outlook Express, open your Inbox. At the top of your display Window you'll see a thin strip with titles like "From" "Date" "Account" "Size" etc. If you click one of those titles it will sort your mail by that category (i.e. you click the FROM title and all the email in your Inbox will be listed in groups by who sent the email.) Or if you prefer you can sort your Inbox by clicking "View" on the toolbar and choose "Sort by" from the menu. Choose how you want your mail to be sorted. Then you can highlight all the emails you want to move (say from Uncle Bob) more easily if you use the "Sort by" "From" feature.
Tip 2: You can also create rules that will automatically direct mail based on any criteria you want - for example by "From" "To" "Subject" or word in the message body. Let's say you receive an email from "Bob" and from now on, you want all Bob's mail to go into the folder you created above called "Mail From Bob". Right click on the mail to highlight it, click "Tools" on the Outlook Express toolbar and choose "Create rule from message". Use the "When mail arrives from bob@whatever.com - Move it to the specified folder (specify "Mail From Bob" folder). Click Apply/OK. You'll get a confirmation that a new rule was created. Now whenever mail comes from Bob, it won't go into your Inbox at all, it will go directly to your "Mail From Bob" folder. You can create rules for any sender or subject by using the above example. You have quite a few options on how you want your mail sorted and which folder you want it directed to. Once you get the hang of it, and get your folders organized, you probably will have most of your email directed to folders and sub-folders - and hardly any going into your Inbox. In the end, this will save you a lot of time.
Tip 3: You can create folders on your Desktop (initially) and highlight mail messages in Outlook Express folders and drag them into the folders you created on your desktop. For example. Let's say you have 120 mail messages in your Mail From Bob folder and you want to save them. Open the Mail From Bob folder in Outlook Express, highlight one of messages, click CTRL+A to highlight them all, then right-click on one of the highlighted emails, and while holding down the right mouse button drag them into the Mail From Bob folder on your desktop. Once you've moved your cursor over the folder, release the mouse button and choose "Copy Here". Now open the folder. There you go. All the mail that is in your Outlook Express folder "Mail From Bob" is also in the folder on your desktop called "Mail From Bob". If you want you can now delete the mail from the folder in Outlook Express or keep it. Either way the mail is safely stored in the folder on desktop and you can click on any of the mail messages in that folder and they will open in Outlook Express.
We suggest the desktop as the place to create the folders you want to copy messages from Outlook Express into, because it's easier to copy the mail messages out of Outlook Express to a folder on the desktop than it is a folder anywhere else. After you're done copying the messages you can certainly move the folder from your desktop to any other location you choose - "My Documents" for example.
Are you tired of scrolling through your documents for just one file? I have found by pressing the first letter of the file you seek, and it will take you straight to it, plus any file with the same starting letter.
Here's a simple tip that everyone should employ. It's easy and helps keep your Outlook Express (or Windows Mail) program running well.
Whenever you delete an email, it does not really get "deleted". It is sent to the "Deleted Items" folder. If you don't set your Outlook Express (or Windows Mail) program to automatically clear that folder when you close Outlook Express, it can, after time, become cluttered with literally hundreds or thousands of old emails - emails that you don't want and thought you deleted but really didn't.
Make sure that your Outlook Express (or Windows Mail) program is set to automatically clear this folder each time you close Outlook Express or Windows Mail. It's simple to do and can save you trouble down the road.
1. Open Outlook Express or Windows Mail and click "Tools" then "Options"
2. Click the "Maintenance" tab (at the top)
3. Make sure the box next to "Empty messages from the 'Deleted Items' folder on exit" is checked
4. Click Apply/OK
That's all there is to it. With your settings changed as above, each time you close (exit) Outlook Express or Windows Mail, your "Deleted Items" folder will be emptied. This prevents the "Deleted Items" folder from growing and growing and growing and slowing down your Outlook Express or Windows Mail program
Famous Words: "We Don't Collect Any Personal Information"
Everyone using the Internet
Almost all adware/spyware/malware collect your IP address, admit that they do, and then they try to convince you they don't collect any personal information.
Think of your IP address as an "unlisted" phone number. Your IP address is your unique identifier when you're connected to the internet - and it is directly traceable to you. There are two types: Dynamic, which changes every time you connect to the Internet and static, which remains the same. Most dial up customers have a dynamic IP address and most broadband customers have a static IP address. This number can be used to identify your geographical location, and your computer on the Internet. All ISPs keep logs of your IP address. They can determine who was assigned a particular unique address at any given time. Advertisers and Web sites on the also use this information. To see how you can be tracked on the Web by your IP address visit this page - http://www.privacy.net/track/ .
For those that still don't believe that IP addresses are personal information, remember that by now thousands of copyright violators, pedophiles, and others have been successfully prosecuted. How do you think they were caught? The were caught by tracing their IP addresses back to their computer. You're never anonymous on the Web - every one of us has an unique identifier and that identifier is our IP address.
Next time you read some spyware/adware company saying they don't collect "any" personal information, you can bet they collect your IP address. With that address they know what country you're from, what ISP you use, what region or city you're in or near - and if they have reason to, they can find your street address. To be fair tracing you back to your house normally requires that the authorities become involved, but we think tracking IP addresses by spyware/adware companies could be abused. How can we be sure that all of the employees of the ISP we use are honest. Who's to say they couldn't be bribed? After all, ISP's are not known for the great wages they pay and some employees of ISP's have access to the logs that can tell exactly who belongs to what IP address. There are too many open avenues for spyware/adware companies to find out who you are and where you live. By compiling a list of people and home addresses you could be sold to advertisers, magazine mailing lists, or worse.
Next time you read "we don't collect any personal information about you" - and you see "all we collect is your IP address - you'll know there's a slight contradiction. Because, now you're smarter!
How To Restrict Sites In Internet Explorer
you can easily set Internet Explorer to restrict access to Web sites you don't want to have anything to do with? It's really very easy-to-do. And, should you change your mind later it's just as easy to "un-do".
Open Internet Explorer and click Tools - Internet Options - then click the Security Tab at the top. Now click on the big red circle with the white bar in the middle (Restricted). Now, click the the "Sites" button.
OK! Now after you've clicked on the Sites button you'll probably see nothing listed in your "Restricted Sites" list. (We, on the other hand, have a bountiful plethora of sites listed - and you soon will too ... maybe :-) )
Let's add a site to the Restricted Sites list. Note the format of the entry. An asterisk followed by a dot then the domain of the site you wish to restrict. Notice you don't need to add the http:// or the www - just the domain name will suffice. After you've typed in the domain that you wish to restrict, click the Add button then click OK.
You can add as many domains as you want to this list. Would you like to know what happens when you try to visit any of the domains in your Restricted Sites list? Internet Explorer will display the Yellow Information Bar (Windows XP-SP2 - Internet Explorer 6) and restrict potentially harmful or unwanted or unsavory content from being installed or downloaded to your computer. That's a good thing, right?
Guess what? When a site is added to your "Restricted Sites" list (zone) you'll see the Information Bar when a Web site tries to:
- Install an ActiveX control on your computer
- Open a pop-up window
- Download a file to your computer
- Run active content on your computer
- Run an ActiveX control on your computer in an unsafe manner.
If you have a site in the "Internet Zone" or "Trusted Sites" you might not know any of the above were going on "behind the scenes". But, you're smarter now.. right?
Adding a site (domain) to your restricted sites lists is a good way for you to avoid making a costly error when clicking on a link in a advertisement somewhere that might sound completely legitimate and interesting - but leads to a site on your restricted sites list.
We could give you perhaps four dozen sites we think you should add to your restricted sites list - but that would mean we'd have the potential of being sued 4 dozen times and right now we're broke and cannot afford to be sued :). Maybe someday, when our ship comes in we can cast caution to the wind. But, hmmm, you could "see" what we've added by looking at our visual tutorial on the Web! So, if you want to see, a visual tutorial on adding Restricted Sites (and therefore see in the pictures some of the sites we've added to our restricted sites list) visit this page.
Here's a tip that can help you to create a nearly unbreakable password while still being easy for you to remember (memorable). Take a line from a favorite poem or a favorite saying and use the first letter of each word of the line. For example, one of my favorite poems is "Stopping By Woods On A Snowy Evening" by Robert Frost and my favorite line from that poem is: "The woods are lovely, dark and deep, but I have promises to keep." Using the first letter of each word of that line twaldadbihptk I can create a strong, password. And, I can easily remember what it is, because it's from my favorite poem and my favorite line from that poem. My password hint might be "frost" or "robert" or "snowy". If I had forgotten my password that hint would jog my memory. Although this password twaldadbihptk contains no numbers or symbols, it is a strong password because it contains twelve (apparently) random characters and would be very difficult for anyone to guess.
Managing Windows XP's "System Restore" Feature
Windows XP - All Versions
Did you know that Windows XP's System Restore feature gives you many options to control how it functions, how many backups it keeps, and lets you control the amount of disk space it uses? Whether you're running low on disk space or have a new zillion gigabyte hard drive and can afford to save backups all the way back to the beginning of time, you'll find some interesting information you can use in this special Cloudeight Tutorial.
Want to learn more about how you can configure Windows XP's System Restore to suit your personal needs and limit the amount of hard drive space it uses? See our tutorial "Managing Windows XP's System Restore Feature". You just might learn something you didn't know before!
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